Validate every freight invoice against contract, trip, POD and detention before payment. Catch duplicates and short-fills. Stop paying for freight you didn't move — automatically, at eleven thousand invoices a month.
It is checking each invoice against the contract, rate card, trip, POD, detention claim and every prior invoice — before payment — so leakage is caught before it reaches finance rather than found in an audit months later.
An invoice can be checked for arithmetic on its own. It cannot be checked for whether the trip ran, whether the detention was real, or whether it has already been paid — those need the contract, the GPS trace, the POD and the invoice history standing next to it. Validating a freight invoice is a question that needs three products to answer.
A clerk gets about ninety seconds an invoice. Follow one — INV-2287, ₹1,84,200 — down the audit line and watch which checks actually happen. The ones that don't are where the money leaves.
The one check a person can finish in ninety seconds. The line items sum to the total, so the invoice clears. Right maths on the wrong rate is still a passed invoice.
Reconciles to the rupee — the only line that will.
Every line looks reasonable, so the rate is never opened against the contract. Across the invoice, each item sits a few percent over the agreed rate — 4% above a contract nobody re-read.
Nine line-item rates, each just above the contract line — ₹1.1 crore a year.
The invoice bills a 148 km leg. The GPS trace for that vehicle and date is flat — it never left the yard. Nothing on the invoice reveals this; only the trip record does.
Two lines that should agree. The billed distance climbs; the GPS trace never leaves zero.
The same trip is billed again the next week, under a different reference and in a different format. A manual scan compares like-for-like, so the second file clears as new.
Fourteen hours of detention are claimed. The GPS trace shows the vehicle at the gate for six. Eight hours billed to a clock nobody read.
Detention is real and chargeable — but the hours have to survive the trace, not just the claim.
No proof of delivery is matched, so the cost lands in the wrong month against the wrong trip. Twelve percent of invoices accrue with no POD behind them.
Cost lands in the wrong month against the wrong trip — accrual without evidence.
One of these six is arithmetic. The clerk's ninety seconds cover that one. The other five need contract, trip, POD, GPS and invoice history standing next to the invoice — which is why validation is a match, not a check.
Same calculator as the product page, with one difference: the recovery is split by the product that earns it. Use it to decide what to deploy first.
Each one runs a check a human can't reach at volume. Deploy them in the order your leakage profile demands — the calculator above tells you which.
Validates every invoice against the rate card, matches it to prior invoices to catch duplicates in any format, and holds unmatched POD and accruals in an audit queue instead of paying them.
Supplies the trip and POD record every invoice is matched against — so an invoice for a leg that never ran, or a POD that was never captured, is caught before it is paid, not after.
Supplies the GPS trace behind every detention claim, so billed dwell hours are verified against where the vehicle actually was — not accepted on the transporter's word.
Each product you add doesn't just run its own check — it turns an assumption into a match, and every unmatched assumption is a place money leaves.
Arithmetic, rate-card match and duplicate detection run automatically on every invoice. But an invoice for a trip that never ran still checks out — because nothing has confirmed the trip.
Every invoice is reconciled to a real trip and its POD. Phantom legs and unmatched deliveries stop clearing, and the audit queue starts holding what it should.
Every dwell claim is checked against the GPS trace. Now all six checks run on every invoice before payment — and the audit is the invoice, not a year-end reopening.
This is why invoice validation is a use case and not a product. The invoice tells you what is being billed. It takes three data streams to tell you whether it should be paid — and only together do they stop the leak.
Invoice validation is a sequence — and the sequence matters, because each phase closes a check the one before it couldn't reach.
Every invoice is checked for arithmetic, matched to the contract rate card and screened against prior invoices for duplicates — the moment it arrives, not at month-end.
Invoices are matched to a real trip and its POD. Phantom legs and unmatched deliveries move into an audit queue instead of into a payment run.
Every dwell claim is verified against the GPS trace and every accrual matched to a POD. The audit becomes the invoice, and the year-end reopening stops being necessary.
Freight invoice validation checks each invoice against the contract, rate card, trip, POD, detention claim and every prior invoice before payment — so leakage is caught before it reaches finance. At volume a human can run only a couple of these checks per invoice; the rest need contract, GPS and POD data that isn't standing next to the invoice when it arrives.
Yes. Freight Accounting matches every invoice against prior invoices for the same trip, including duplicates submitted in a different format or against a different reference — the case a manual scan usually misses. Duplicate payments trend toward zero once matching is automatic rather than eyeballed.
Yes. The Transport Management System supplies the trip and POD record each invoice is matched against, and Trip Intelligence supplies the GPS trace used to verify detention claims. Without that execution data, an invoice can only be checked for arithmetic — not for whether the trip actually ran.
Freight Accounting runs validation, rate-card matching, duplicate detection and the audit queue. Transport Management System reconciles the trip and POD. Trip Intelligence verifies detention against the GPS trace. Together they check every invoice against contract, trip, POD, detention and prior invoices before it is paid.
Rate-card mismatches and duplicates surface in the first payment cycle, because they need no execution data. Phantom-trip and POD recovery follows once trip reconciliation is live, and detention verification lands when the GPS trace is connected in the second quarter.
